CIVIL ENGINEERING DEPARTMENT Writing Up Project Reports
CIVIL ENGINEERING
DEPARTMENT
Writing Up Project
Reports
1. The report must be written in English, using
simple words, but no abbreviations, such
as “it’s”, “he’d”
instead of “it
is” “he would”
or “he had”.
Use double line spacing, and short sentences. The
important thing in technical report writing is that it
should be easily
understood. Technical reports
are generally written
in the passive voice. All figures and tables must have an explanatory
title, and must be numbered in the same order as they are referred to in the
text.
2. The report
should consist of the following parts:
a) Title
page: This
should contain a
suitable title for
your report, such as “Summer training report on the
construction of Guzelyurt Dam”, followed by your name, surname, student no.,
department, university, and at the bottom of the page, the month and year of
completion of the report.
b) Abstract:
This should summarize, in about 200-300 words, the contents of the report, and
enable the reader to decide whether the report is within his or her field of
interest. The abstract cannot be considered as a part of the main report, in
the sense that you cannot skip items just because you have mentioned them in
the abstract. No references are generally given in the abstract.
c)
Acknowledgements: This is a sign of
courtesy to acknowledge the help received
from any person(s)
or organization(s) during
the course of
your work.
d) Table of
Contents:
This should list
the main sections
and the subsections of the
report, together with the pages on which they start.
e) The main
body of the report: This should consist of
the following.
(i) An
introduction: In the particular case of summer
training reports (STR), this should
give information about
where you did
the training, the general type of work on which you were engaged, short
information about the
firm or other
organization where you
have done the summer training. etc.
(ii) Logical sections on what you want to
present: In the special case of the STR start by
the type of work on which you have been mostly engaged; do
not include text
book information, unless
absolutely necessary, and if
you want to
give such information
refer to it briefly,
giving references where
the reader can
find more information about the
subject.
(iii)
Conclusions: This should summarize
the outcome of your work, and may include suggestions.
(iv)
Appendices: Any subsidiary
material such as the details of certain topics should be placed in an appendix
(or appendices).
(v)
Notation: All abbreviations and symbols must
be defined where they first appear in
the text, and
these definitions must
be listed separately for
Abbreviations and Symbols
(in alphabetical order firstly of Latin, then of Greek symbols),
at the end of the report.
(vi)
References: Mode
of quoting and
listing references should
be standardized as follows.
*** In the text:
Give
the author’s (or authors’) surname(s) (adding “et al.” After the first name,
if there are
more than two
authors), and the
year of publication as,
e.g., “Smith (1992)
has solved the
problem…“or” results in higher strength (Marsland et al., 1988).” If you
have not seen a particular reference (e.g. Casagrande, 1936) yourself, state,
e.g., “…
proposed by Casagrande
(1936) (quoted by
Bishop, 1971),“and do not include
Casagrande (1936) in your list of references.
*** In the list of references:
Arranged in
alphabetical order of
authors surnames.Follow these examples quoted from a conference, a
journal, and a book:
Kristianovic, S.A.
& Zheltov, Y.P.
(1955) Formation of
vertical
fractures by
means of highly-viscous liquid.
Proc. 4th Wld Petrol Cong., RomL-,2,579-586.
Skempton,
A.W. (1954). The
pore pressure coefficients
A and B. Geotechnique. 4, NO.4, 143-147.
Terzaghi, K. (1943). Theoretical soil
mechanics. Pp.8-24, New York:Wiley. September 1994.
About Author:
I am Thomas Britto here to share my experiences in the civil engineering field to all my readers.Today many students are struggling to buy books at high prices. So I decided to start a blog and share my experience and knowledge with all my readers.
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